Upgrade to friendly, no-fuss venue management.

screenshot of a availability calendar in SheepCRM

Complex doesn't need to be complicated.
Sheep keeps it simple.

Let’s have a quick chat to see if Sheep is right for you.

Consultations are informal and usually no more than 25 minutes (we know you're busy).

book a free demo

How it works

Capture enquiries

mike 01993 764323 wants the hall Sat pm 14th or 21st

Enquiries can come from all directions. Sheep enables you to bring your phone calls, emails and online enquiries together in a single place. Contact records hold the key details of the person or organisation making the enquiry. Booking records capture the details on the enquiry.

Find the date on the Availability Calendar and start recording the enquiry straight into the calendar. The forms are simple without lots of required fields. We understand when the caller didn't leave a last name.

Build a beautiful enquiry form using Typeform, then send the results automatically to Sheep using Zapier. (Choose a Quick Start package and we'll setup the integrations for you.)

Plan & Negotiate

family birthday
80 guests
Sat 14th 5pm - 10pm.
Pls quote for catering

Use this stage of the booking to vet the client, check availability and request more information.

Do you struggle to keep track of what you've asked each client and what they have replied? Sheep journals and email templates will make you an admin maestro.

Journals are the Sheep name for notes and bring all the correspondence and notes about a contact or booking into a single place.
Email templates allow you to draft really good emails and use them again and again. No more cutting and pasting from old emails.

Raise Invoice

5hrs @ £15 = £75
£395 diy hog roast
total £470
deposit £47 (10%)

Time to talk money. Build an invoice from a pricing 'menu', customise and send to the client using your own documents or a Sheep email template.

Connect Sheep to Xero and publish invoices directly into your accounts package.

Confirm the booking

cheque £47 cleared
booking confirmation sent

When the deposit has been paid and the paperwork is complete the booking can be confirmed. That date is now safe and can't be accidentally double booked.

Use another email template to send the confirmation and notify the client about the next steps.

Sheep can also 'listen in' on payments from Xero so you'll know as soon as that cheque clears.

Event communication

balance paid by cheque
will pick-up keys on Thursday

Keep track of last minute arrangements using journals. Chase the balance payments, reconcile payments against the invoice and add on any final extras.

Send a follow-up email to collect feedback, review and archive.

Village halls to concert halls

Our small package is a perfect low cost solution for smaller venues looking for a high level of control over their bookings.

Larger venues, with a high number of bookings, will appreciate integration with Xero and can use milestones to help manage multiple booking conversations.

Choose a venue management package

Payment plan:  

Small

£ 100 /venue*/year
 
  • Pay per bookable space
  • Up to 25 venues*
  • unlimited bookings
  • unlimited contacts
  • single session bookings
  • resources & assets
  • invoicing
  • milestones
  • email templates
  • staffing
  • in-app & email support
  • 14 day free trial
Most popular

Medium

£ 2499 /year
 
  • flat fee
  • Up to 50 venues*
  • unlimited bookings
  • unlimited contacts
  • multi-session bookings
  • resources & assets
  • invoicing with
  • milestones
  • automatic milestone emails
  • staffing
  • in-app, email & phone support
  • 14 day free trial

Large

£3999 /year
 
  • flat fee
  • unlimited venues*
  • unlimited bookings
  • unlimited contacts
  • multi-session bookings
  • resources & assets
  • invoicing with
  • milestones
  • automatic milestone emails
  • staffing
  • in-app, email & phone support
  • 14 day free trial

* in Sheep a venue is a single bookable spaces.
A bookable space is typically a room but could also be an outside space or even an object.

Pick a starter pack

Self starter

Free

If you're comfortable using new technology and want to jump straight in this is the option for you. If you get stuck we're there to help.

  • Upload your own data from spreadsheets
  • Clean your own data
  • Standard fields
  • Setup your own integrations
  • Self guided training
  • 1st month phone support
Recommended

Quick Start

£249

As the names suggests: Quick Start will get you up and running quickly. We'll hand over a fully configured system with your old data moved across.

  • Standard data migration
    (from spreadsheets)
  • Automated data cleaning
  • Standard fields
  • Guided integration setup
  • Remote screen share training
  • 4 x 30 min 1:1 sessions

Project Managed

from £1499

Complicated data or bespoke requirements? Talk to us about designing a personal on-boarding project.

  • Complex data migrations
    (e.g. MySQL, AccessDB)
  • Bespoke data cleaning
  • Custom fields
  • Guided integration setup
  • On site training
  • Personalised training plan

Looking to mix and match from the packages? Want Membership and Venue Management together?
Please contact us to talk though your requirements and ask for a custom quote.

All prices exclude VAT.

All plans include maintenance, security and backups, unlimited user accounts and unlimited file attachments.

Complex doesn't need to be complicated.
Sheep keeps it simple.

Let’s have a quick chat to see if Sheep is right for you.

Consultations are informal and usually no more than 25 minutes (we know you're busy).

book a free demo

Is your contact data GDPR ready?

General Data Protection Regulation (GDPR) will apply in the UK from 25 May 2018 and will replace the 1998 Data Protection Act (DPA). If you are complying properly with the current law then you're in good shape. However, there are new elements and some significant changes which will almost certainly lead to changes in how you handle data.

Have a rock solid understanding where each data record comes from. Track consent, even multiple sources of consent, with granularity.

We'll help you prepare with the tools you need and offer friendly, no nonsense advice. Read more about GDPR.

Safe, secure and compliant

Personal data is valuable and the costs of poor management can be large. Sheep takes away the stress.

We’re a privately owned UK limited company and a registered data controller. Sheep is owned by James Webster, an experienced software professional whose career includes over 8 years developing databases for Amazon.

All data is stored in the EU and securely transferred using 256-bit HTTPS (the same as banks and big e-commerce sites). Read more about how we keep your data safe.

Let’s have a quick chat to see if Sheep is right for you.

Consultations are informal and usually no more than 25 minutes (we know you're busy).

book free demo