Upgrade to friendly, no-fuss membership management.

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Renewing your membership software

Membership Records

We’ve designed our membership product to help you efficiently manage your membership community.

  • Unlimited member plans/types
  • Concurrent memberships
  • Full member history

Membership plans for:

  • Individuals
  • Couples (joint membership)
  • Organisations
  • Households
  • Children
  • Linked members
Automatic lifecycle events:
  • Send welcome emails to new members
  • Remind members before their membership expires
  • Set reminders to followup on cancellations

Super simple forms

edit membership form
Editing membership form

Clear, concise data entry forms.

Complex data doesn't need to be complicated. Sheep keeps it simple, there is no long training manual, no complicated forms.

  • Setup membership plans
  • Adjust dates and pricing when needed
  • Automatic membership numbering (or manual)
  • Keep track of payments, single or through installments

(Enter data by hand or wire Sheep up to your payment provider and let the API do your work for you.)

Fit for business

We solve the longstanding membership challenge where a company/organisation is the member, but you communicate with individuals. In Sheep you can set a company as the member and then link any number of people to this membership. Linked members can have different roles, such as membership administrator or simply access to the member benefits.

Payment automation & reconciliation

Sheep recognises that the real world of payments is messy. We'll help take the pain out of payment reconciliation and make you a better administrator.

We love GoCardless and Stripe for their low cost, easy to use payment platforms. Their APIs mean we can automatically capture payment information and update membership records. No more hours pouring over Excel fighting email address variations, typos and missing payments.

Connect Stripe and GoCardless to automatically capture and reconcile payments

  • Sheep integrates directly with GoCardless to process your direct debits and Stripe for your credit card payments.
  • Connect via Zapier to process Paypal and other compatible providers
  • Sheep will attempt to automatically reconcile payments for tickets and membership flagging any problems.
  • Xero integration brings all the vital accounting information for each member back into your CRM
Read more about automation and integration on our partner page.

Build your own workflows

Sheep puts a powerful toolkit in your hands:

Journals: Record rich notes, email communications, social media posts. Journals bring them all together in one place.

Reminders: Set reminders for yourself or assign them to your team.

Tags: Use tags to segment your members, contacts and journal notes. Tags used well revolutionise reporting.

Triggers: Sheep watches for pre-defined events. e.g. a membership expiring soon, a new member, a payment received. Use these triggers to set automatic reminders or to send lifecycle emails automatically.

membership journal notes
Journal notes and reminders

Choose a membership package

Payment plan:  

You'll pay up front for a 12 month period. The overall price for a year will be lower than 12 monthly payments. There's no refund if you cancel after your cooling-off period


£ 499 /year
  • Up to 500 members*
  • Up to 50 events
  • Unlimited contacts
  • email templates
  • record and
    reconcile payments
  • website integration
  • in-app & email support
  • 14 day free trial
Most popular


£2499 /year
  • Up to 5000 members*
  • Up to 250 events
  • Unlimited contacts
  • automatic lifecycle emails
  • payment automation & reconciliation
  • website integration
  • in-app, email & phone support
  • 14 day free trial


£3999 /year
  • Unlimited members
  • Unlimited events
  • Unlimited contacts
  • automatic lifecycle emails
  • payment automation & reconciliation
  • website integration
  • in-app, email & phone support
  • 14 day free trial

*The limit is active members. You can buy extra members in buckets of 50 at £1 member/per year (pro-rata).
We want to encourage you to grow and don’t want to create payment cliffs.

Pick a starter pack

Self starter


If you're comfortable using new technology and want to jump straight in this is the option for you. If you get stuck we're there to help.

  • Upload your own data from spreadsheets
  • Clean your own data
  • Standard fields
  • Setup your own integrations
  • Self guided training
  • 1st month phone support

Quick Start


As the names suggests: Quick Start will get you up and running quickly. We'll hand over a fully configured system with your old data moved across.

  • Standard data migration
    (from spreadsheets)
  • Automated data cleaning
  • Standard fields
  • Guided integration setup
  • Remote screen share training
  • 4 x 30 min 1:1 sessions

Project Managed

from £1499

Complicated data or bespoke requirements? Talk to us about designing a personal on-boarding project.

  • Complex data migrations
    (e.g. MySQL, AccessDB)
  • Bespoke data cleaning
  • Custom fields
  • Guided integration setup
  • On site training
  • Personalised training plan

Looking to mix and match from the packages? Want Membership and Venue Management together?
Please contact us to talk though your requirements and ask for a custom quote.

All prices exclude VAT.

All plans include maintenance, security and backups, unlimited user accounts and unlimited file attachments.

Complex doesn't need to be complicated.
Sheep keeps it simple.

Let’s have a quick chat to see if Sheep is right for you.

Consultations are informal and usually no more than 25 minutes (we know you're busy).

book a free demo