Introducing Sheep

Centralised event management

Room and venue hire, back-office ticket recording, staffing and resource allocation in one place.

Eventbrite integration

Flexible membership management

Membership plans for anyone or anything. Handle individuals, families, organisations and linked membership. Joining, renewing, expiry & reporting: covered.

GoCardless & WooCommerce integrations

Contacts database

A 360° view of your people: members, clients, volunteers, supporters. All your information in one place ready for instant recall, analysis and targeted communications.

MailChimp integration

Donation and payment tracking

Fundraising management information: who gave you what and when; payments vs. donations; individuals vs. trusts; Gift Aid declarations.

payment integration

Bringing it all together

Sheep is more than a database / CRM system.
It’s the platform that connects your organisation together.

Customisation available

Every organisation is unique and your technology needs to fit you. Lack of flexibility can be a problem with other cloud-based software.

Sheep is different.

If you need something customised – such as recording part payments or specific reports – we can do it.

Sheep has given us a flexible, reliable and secure way of managing our client data. Being web based, I can even access client information on my phone. Fantastic and easy to use.

Andy, Adventure Plus IT Manager  

Painless transition

Replacing critical business software is a hassle and takes valuable time.

We make this easy by helping you plan the transition and importing your existing data for you.

Migrating existing data into a new CRM
Exporting data from Sheep CRM

Your data is always yours

When selecting any new system it’s important to understand how you’ll get your data out again, should you need to.

Sheep lets you easily export all your data in XLSX or CSV format.

We’re sure you’ll be very happy with Sheep, but it’s good to know there’s no data lock in.

Sheep lets you easily export all your data in XLSX or CSV format. We’re sure you’ll be very happy with Sheep, but it’s good to know there’s no data lock in.

As a large membership association, Sheep is just what we need. It helps us to keep accurate records of our members and track important donor information easily. It is a great system supported by an approachable and understanding team.

Chris, Christian Camping International

Safe, secure and compliant

Personal data is valuable and the costs of poor management can be large. Sheep takes away the stress.

We’re a UK limited company and a registered data controller. Sheep is owned by James Webster, an experienced software professional whose career includes over 8 years developing databases for Amazon.

All data is stored in the EU and securely transferred using 256-bit HTTPS (the same as banks and big e-commerce sites).

Intercom for online chat/help

Built-in support from real people

Sheep includes a live help system that lets you chat to us directly.

If you have any queries or suggestions, just click the help icon shown on every screen.

Email and phone support is included too, if that works better for you.

We wanted to make our company infrastructure more dynamic. Sheep took that concept and built a user friendly system which is highly effective. What really impressed us was their approach of never saying “no”. Their knowledge of program design and customer care sets them apart from other companies.

Rich, Action4Youth

Meet the team

Our small yet highly qualified team are here to support you all the way.

And once you're up and running, help is just a click away.

James Webster

James Webster

James, the founder of Croftsware Ltd and creator of Sheep, spent over 8 years at Amazon working with their enormous product databases.

He has a passion for working with small organisations to bring them the latest technology. He lives on the edge of the Cotswolds with his wife and three children.

James Scholes

James Scholes

Software developer. Having worked for a growing charity for the last six years, James has first-hand experience designing bespoke solutions to the problems faced by these organisations.

Sam Scott

Sam Scott

Sam is the technical account manager at Sheep.

He’ll work with you from the outset, capturing your requirements and ensuring Sheep delivers everything you need to manage your data.

Rachel Webster

Rachel Webster

Founding partner Rachel, also a former primary teacher handles the finances.

She is always very polite when asking for your money.

Ed Kay

Edward Kay

Founder of Tall Projects Ltd Ed is both tall and good with projects. Ed is the marketing consultant for Sheep.

I am the least computer literate person in the universe but Sheep just makes sense. I can figure it out by myself without asking for help every four seconds. It has made my job much easier and is a pleasure to use.

Rachel, Adventure Plus Instructor  


We keep our pricing simple – an all-inclusive monthly fee based on the size of your business.

The single great value fee includes:

  • Every feature of the Sheep platform
  • Unlimited users
  • Unlimited data records
  • Unlimited support
  • Frequent automatic updates, including new features
  • All maintenance, security and backups

There’s no fixed term and no notice period, meaning you can cancel at any time. Contact us for a quote.

Free data consultation

Let’s have a quick chat to see if Sheep is right for you.

To arrange your free consultation, complete the short form below:

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Alternatively, you can contact us:
Email or call 01993 764 323

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